Udan Travel planning guide · Updated 19 October 2026
Hiring a car with a driver in Delhi is easier to compare when you separate three services: a direct transfer, a local sightseeing duty and an outstation tour. The cheapest-looking headline can become a different total when the included hours, kilometres, waiting and driver expenses are not the same. Use this guide to prepare one clear brief before requesting quotations.
Choose the service before the vehicle
| Your requirement | What the quotation should describe |
|---|---|
| Airport or station transfer | One agreed pickup and drop, arrival details, waiting allowance, parking and changes. |
| Local sightseeing or meetings | Reporting time, ordered stops, included hours/kilometres, waiting and final drop. |
| Outstation journey | One-way or return, overnight stops, vehicle days, distance basis and final destination. |
A local Delhi package should not automatically be treated as unlimited travel across the whole NCR. List every Gurgaon, Noida or other NCR address so the provider quotes the actual movement. A one-way drop also differs from keeping the vehicle through the whole stay.
Sedan, Ertiga or Innova: make room for bags
A sedan can suit a smaller party, while an Ertiga or Innova category may suit a larger group. Confirm the particular variant’s passenger capacity and usable luggage space. With all seats occupied, storage can be the deciding factor. Tell the provider about large suitcases, cabin bags and bulky items before selecting the category.
Check AC, the offered seating layout, boarding access and any specifically required facilities. A model name or a marketing photograph does not confirm the car assigned for your date. If your plans depend on a particular category, have that recorded in the accepted quotation.
How to compare the full cost
For a local duty, note the included time and kilometres and what happens if either limit is exceeded. For an outstation per-kilometre offer, confirm the rate, minimum billable distance, number of days and where distance counting begins and ends. A fixed-price transfer needs a clear included route rather than a daily-use assumption.
- Check whether fuel and the driver’s services are included.
- List driver allowance and any night or overnight expenses.
- Clarify tolls, parking, state permits and applicable taxes.
- Ask about additional stops, waiting, extra hours and kilometres.
- Record the advance, balance-payment timing, cancellation and change terms.
Only compare totals for the same itinerary and inclusions. This article does not quote unconfirmed rates. For service information and a written enquiry, visit Udan Travel’s car hire with driver in Delhi.
Airport pickup needs more than a flight time
Send the flight number, travel date, confirmed terminal, bags and complete drop address. Agree on the meeting point, pickup contact and permitted vehicle boarding location. Landing time is not boarding time: baggage collection and immigration may add waiting. Ask how delayed arrivals and additional parking are handled.
For a departure drop, select a pickup time that includes loading, traffic and airline check-in. When a trip returns from another city before the flight, include a suitable connection buffer in the transport plan.
A sensible sightseeing brief
Rather than listing every Delhi attraction, choose a small set of visits around your interests and pace. Include time for meals, entry queues and walking. Old Delhi or a venue with limited vehicle access may need a separate agreed meeting point. Confirm current opening arrangements directly with the attraction. Entry tickets, guides and meals are separate unless the quotation includes them.
Copy this enquiry checklist
Travel date; pickup address and time; car category; passengers and bags; stops in order; overnight towns if any; final drop and return requirement; invoice details; and required facilities. Retain the written offer and booking acknowledgement before paying an advance.
Published by Udan Travel Ind Services, Shop No. 18, Nehru Market, Jwalapuri, New Delhi 110087. Booking enquiries: +91 7011911252 · info@udantravel.com. Vehicle availability and arrangements require confirmation.
